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If the last day of school is on a Monday, what day is used for the EOY EPIMS As-of Date and the EOY SIF SCS Last Transmission Date?
Use the next-to-last SCHOOL day as the As-of Date for EOY EPIMS and SCS. If the last day of school is on a Monday, the iStaff Configuration EPIMS...
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28 Apr, 2016
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In my MA Discipline Export Consequence file for SSDR, why is the Return Date (RD) column empty and the Through date has already passed?
The Actual Date Detail for the Consequence is still set to “0†(zero). These values need to be updated to “1†to indicate...
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15 Apr, 2015
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iStaff Attendance Data Import
Question:
Will we be able to upload our attendance and expected attendance for EPIMS into iPass. Our attendance is in our municipal system...
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25 Jun, 2014
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On the school parameter screen, what do I send for my elementary schools, 5 or 9?
Set the first box to "Send 5" then set any grade level 1-6 that you want the system to send a "55" to the DOE for grade...
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13 Apr, 2011
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Our district has been updated to the new Sync release and we are reporting SCS through
SIF 2.7; how do I hide the additional SIF SCS ‘fake terms’?
The additional FY, S1, S2 ‘fake terms’ required for SIF SCS reporting can be set up NOT to
display on iPASS screens.
Go to...
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02 Nov, 2015
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The March SIF SIMS Submission is now open on the DESE Security Portal, why do I have errors of “101510 - Days in Membership=0 is Invalid†and “101491 – SPED students must have other SPED data elements†for all of my students?
When the DESE re-opens the portal for a new submission you may need to restart your SIF Processors.
If the SIF processors are not running,...
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22 Jan, 2019
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Update on Civil Rights Data Collection 1/21/2015
UPDATE: CRDC – Civil Rights Data Collection – Launch Pushed Out to Early February
The Civil Rights Data Collection (CRDC)...
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26 Jan, 2015
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What do I have to set up to get my EPIMS and SCS records to export correctly for end of year?
You have to follow these steps.
1. Go to iStaff Configuration and set the export as of date to be the day before the last day of attendance.
2....
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25 Apr, 2011
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What do you need to do in iPass when a student enrolled as “School Choice†changes mid-year to “Resident†(or vice versa)?
IMPORTANT UPDATE: If a school is configured to “Automatically Drop Schedule on Withdrawal†the user must select the checkbox for...
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21 Feb, 2017
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What EPIMS As-of-Date should be used if the school district has multiple schools with different last days of school?
Use the day BEFORE the last day of school at the first school that finishes the school year. The export just needs to be a school day prior to...
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21 May, 2015
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What makes a student get reported in the Enrollment Reconciliation Report?
These are students that are missing in the MA SIMS Transmission file that iPASS expects to be reported. Running the report compares what iPASS...
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17 Oct, 2018
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When is the best time to code summer withdrawal students?
We recommend the following steps be followed before/after state reporting is completed:
Any time/Before state reporting is complete:
...
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17 Jun, 2016
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Where do I add federal salary percentages to the drop-down menu?
Go to DOE ID Manager > Maintenance – DOE > Fields. Scroll down until you see the three options for StaffPercentFederalSalary (1, 2,...
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05 Nov, 2015
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Where do I enter DOE032 Sped Placement codes for 3-5 year olds?
iPASS requires you to enter ALL Sped Placement codes, regardless of the age group, into the DOE034 field on the Confidential or MA DOE...
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15 Apr, 2015
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Why am I getting a SIMS error of “Days in Membership = 0 is invalid�
SIF Districts: Make sure all off your schools, including your Outplacement School, have the Last Transmission Date set to 10/01/2015 on the DOE...
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22 Oct, 2015
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Why am I getting SSDR errors of “Invalid file headerâ€, “Too many elementsâ€, and/or “Incorrect size†when trying to upload my Offense and Discipline files to the DESE?
The text entered in the Description fields can’t contain commas and can’t exceed 50 characters in length (ie. Description of...
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24 Jul, 2015
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Why am I getting the SCS Error “SCS1090 - Invalid/Missing Course Credit Available (SCS10)†when the school offers non-credit courses?
Schools that offer courses with 0.00 Credits need to set Print On Transcript = No. Setting Print on Transcript to No will export 9999 (Not...
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12 Nov, 2015
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Why are all the students in the Out of District school generating the SIMS error of “Days in Attendance exceeds maximum for collection period�
The Out of District school calendar must include major holidays and school vacation weeks. The DOE validates SIMS Days in Attendance (DOE017)...
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11 Feb, 2016
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Why won't the student stay set to 'Report to DOE' = Yes?
iPASS is now validating the SASID number format.
The Sync version of iPASS, designed for SIF data transmission, will NO LONGER allow a student...
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25 May, 2016
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Why won’t the SR37 Staff Expected Days of Attendance show correct values for EOY EPIMS report on the Batch Data Entry screen?
For October EPIMS you may have adjusted the Days Expected values for the different employee contract groups. These need to be updated to the EOY...
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01 Jun, 2017
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