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Can I mass import student email addresses into iPASS?
Yes. There is a Student Email Import feature in Mass Update Students.
Create a TXT or CSV data file with the Student ID or...
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25 Mar, 2015
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Do I change my YOG 2019 seniors to a G19 Grade Level when I "Graduate" them in iPass?
No. Leave them as Grade 12 for the remainder of the 2018-2019 school year. As part of the End of Year Procedures you will define a New Grade...
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13 May, 2019
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Do I graduate my seniors before the State Reports?
Yes. You can wait until the school year ends and back date the withdrawal if there are reports
that you need to produce for the end of the year...
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03 Jun, 2015
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Does iPASS automatically update new students to Report to DOE = Yes when I enter the SASID?
No. iPASS defaults all new students entered into iPASS to Report to DOE = No so that they will not be transmitted to the DESE through SIF without...
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10 Oct, 2017
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Does the Next Year (School) and Next Grade Level fields get filled in for students that are leaving the school district such as ‘summer transfer’ students?
No. The Next Year (School) and Next Grade Level should be left blank . These students should have no school or grade level designated for the...
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28 May, 2015
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How can I clear out previous homerooms?
Go to <Administration><End of the Year Procedures><Clear Student Data>
Select the grade level and check off...
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13 Jul, 2009
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How do I add a relationship to my guardian table?
To add relationships go to <Administration><Person Maintenance><Relationships
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13 Jul, 2009
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How do I add a room or homeroom in iPass?
Go to Administration>School Resources> Room Catalog. Click on ADD and create the room, designating if it is to be used as a homeroom by...
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04 Aug, 2009
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How do I add a Town Code to the Town of Residence Field?
If you find a Town Code is missing from the Town of Residence drop down selection list you can add it.
Go to Biographical System >...
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27 Jan, 2020
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How do I “exit†all the students who leave our district after completing a grade level other than graduating in Grade 12. (ie. Grade 6)?
When all your students exit your primary school district prior to Grade 12 you will create a withdrawal record to transfer them out AFTER the...
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25 May, 2016
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How do I code my summer withdrawals to be reported as “summer transfers†in the
October SIMS report?
Summer Withdrawals should be set up as follows:
Remove the student’s schedule for the new school year, if needed.
Create a...
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17 Oct, 2017
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How do I enroll a single student?
Go to <Biographical System> <Add/Modify Student> select the student using the search screen, click on the <Enrollment> tab...
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13 Jul, 2009
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How do I enter new students into iPASS for the next school year?
You can enter them into iPass now, creating their student accounts and entering all information EXCEPT an enrollment record. We refer to...
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08 Apr, 2019
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How do I export certain fields of student and/or guardian data?
Go to <Biographical System> <Biographical Reports> and use the <Advanced Export Report> utility. You can save your selections for...
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13 Jul, 2009
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How do I graduate my seniors?
Graduate Your High School Seniors – Grade 12 – YOG 2015:
Refer to the checklist of recommended items to complete before...
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13 May, 2016
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How do I print mailing labels for the incoming students for next year?
You may print mailing labels for incoming students using the following criteria:
Reports – Biographical > Mailing Labels:
...
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08 Apr, 2019
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How do I run an Advanced Export Report to get information for last year’s Graduates (ie.
YOG 2014)?
You must use the following Filter Criteria: Select the Start/End Dates for the previous school year, the one they graduated in (ie. 2013-2014);...
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18 Jun, 2015
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How do I run Bio Verification Reports for next year's "Incoming" students?
Bio Verification Report for “Include Incoming Only†Students:
Prior to running the report the next school year must be set...
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02 Apr, 2018
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How do I search for the incoming students for the next school year in iPASS?
First, the incoming students must have Next Year school and Next Grade Level entered on the Biographical Profile screen and then you can search...
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08 Apr, 2019
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How do I transfer a student to another school within the same school district?
The student must be withdrawn from the school they are leaving with an Entry/Withdrawal code of “TRF – Transferred Out - within the...
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19 Feb, 2015
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